Hire a Real Estate Virtual Assistant
Real estate agents are swamped with administrative tasks that prevent them from selling. Our specialized Real Estate Virtual Assistants manage your CRM, schedule appointments, and prepare documents, giving you more time to close deals.
- CRM & Lead Management
- Appointment Scheduling
- Listing Coordination
- Document Preparation
Ready To Meet Your Next Real Estate Virtual Assistant?
Our remote pros have worked with some of the globes biggest brands
We’re the trusted talent partner for businesses of all sizes, helping them find and integrate exceptional professionals without the hassle.
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Why Choose Outsource Ability for Your Next Hire?
Skip the CV Pile
Stop screening CVs. We send you video introductions from 3 pre-vetted professionals matched to your brief.
No Upfront Costs
Our streamlined talent matching process is completely free. You only pay for the hours your new hire works.
No Lock-In Contracts
No long-term commitments or lock-in contracts. Scale your team up or down as your business needs change.
Hire with Confidence
We’re confident in our matches, but if it’s not the right fit, we’ll find you a replacement at no extra cost.
World-Class Talent Pool
Access a world-class network of professionals, rigorously screened for skill, experience, and communication.
We Handle The Paperwork
We handle contracts and setup, helping you get your new Real Estate Virtual Assistant started quickly and efficiently.
We handle the Heavy LiftingSo you can focus on growth.
Average rating of 4.9 by our clients
Build Your Dream Team Without the Hiring Hassle
The search for an assistant who understands the unique demands of the real estate industry can be long and frustrating. You need someone who knows the terminology and the workflow, and finding that perfect fit can take months. We have a network of assistants with direct experience in the real estate sector. We’ve already vetted their industry knowledge, allowing you to bypass the lengthy search and quickly onboard a professional who can help immediately.
Listing Management & Coordination
Our assistants manage your property listings across the MLS and other platforms. They handle everything from writing compelling property descriptions and uploading photos to ensuring all listing information is accurate and up-to-date.
CRM & Lead Management
We maintain your client database and manage your sales pipeline within your CRM. Our assistants will input new leads, update contact information, and set follow-up reminders, ensuring no opportunity is missed.
Appointment Scheduling
We manage your busy calendar by scheduling property viewings, client meetings, and appraisals. Our assistants handle all the back-and-forth communication, ensuring your schedule is organized and efficient.
Transaction Coordination Support
Our assistants can support your transaction coordinator by preparing documents, following up on deadlines, and communicating with all parties involved in a sale. This helps to ensure a smooth closing process for your clients.
Social Media & Marketing Support
We help you market your listings and your personal brand. Our assistants can schedule social media posts about new properties, create simple marketing flyers, and manage your email newsletters to stay in touch with your sphere of influence.
Document Preparation
Our VAs can prepare listing agreements, purchase offers, and other standard real estate documents using your templates. This saves you hours of administrative work and allows you to focus on negotiations.
Client Communication
Our assistants can act as a professional first point of contact, handling initial inquiries from potential buyers and sellers. They can answer basic questions and schedule a call for you, ensuring a great first impression.
Market Research
We can assist with market research by compiling comparative market analysis (CMA) reports and researching property data. This provides you with the information you need to accurately price properties and advise your clients.
Email & Calendar Management
Beyond appointment scheduling, we manage your entire inbox and calendar, ensuring you never miss an important email or meeting. This allows you to stay organized and focused on your most important tasks.
How to Hire a Real Estate Virtual Assistant with Outsource Ability
Don’t waste time training a generalist admin. Our process is designed to match you with a Real Estate Virtual Assistant who already understands the industry, ensuring they can seamlessly integrate into your workflow and provide valuable support.
1
Discovery Call
Tell us about the role, required skills, and hours you need. We’ll use this discovery brief to understand your goals and identify the perfect candidates from our global talent network.
2
Candidate Screening & Testing
Based on your brief, our recruitment team sources, vets, and tests top candidates. We handle the entire screening process, shortlisting only the most suitable professionals for your review.
3
Client Interview & Testing
We present you with video introductions from our top three pre-vetted candidates. You can then select your favorite, conduct a light test task, or hold a final interview before making your decision.
4
Timesheet Tracked Hourly Billing
Our team transparently tracks all hours, providing you with summaries for your reference. You are only billed for the hours your new hire has logged, with no hidden fees.
5
Admin & Account Management
We handle all the administrative work, including contracts and setup. Our team manages the account ongoing, ensuring a smooth and successful partnership so you can focus on growth.
Frequently Asked Questions
Have questions? We have answers. Here are some of the most common inquiries we receive about our process, talent, and guarantees.
We specialise in sourcing Marketing Assistants, Social Media Managers, SEO/PPC Specialists, Virtual Assistants, Sales Development Reps, Customer Support Agents, and Administrative Professionals — all ready to work remotely and integrate with your team.
South Africa offers a strong mix of English fluency, cultural compatibility with Western markets, reliable internet infrastructure, and affordable labor costs — creating a sweet spot for quality and value.
Outsource Ability connects global businesses with highly skilled, pre-vetted remote professionals based in South Africa. We help companies quickly fill marketing, sales, operations, and support roles without the hassle of traditional recruitment.
Yes! Whether you need one assistant or a full team across marketing, operations, and support, we can build and manage the recruitment process end-to-end — all from South Africa’s top talent pool.
Once you share your job brief, we usually deliver 2–3 video introductions within 3–5 business days. You review, choose your favorite, and can have them working the same week.
Every professional undergoes multi-stage vetting — including experience verification, skills testing, English proficiency, background checks, and video interviews. We only accept top-tier candidates ready for international work.
Absolutely. You’ll receive short video introductions of shortlisted professionals so you can see their communication style and personality before deciding who to hire.
If the fit isn’t right, we’ll provide a free replacement quickly. Our goal is long-term satisfaction, not just filling a seat.
Yes — since all agreements are on rolling monthly terms, your first month effectively acts as a risk-free trial. You can adjust, replace, or cancel anytime with notice.
We help set up success frameworks and offer ongoing support, but day-to-day management stays with your internal team. However, we do regular check-ins to ensure both sides are happy.
South Africa’s GMT +2 timezone overlaps conveniently with the UK, Europe, and part of the US morning hours — allowing easy collaboration during standard work hours.
Our talent works from equipped home offices with reliable internet, headsets, and professional setups. Any role-specific software or tools can be arranged directly with you before starting.
Most clients use Slack, Teams, or Zoom for daily communication, and tools like Asana, Trello, or HubSpot for task management. We help integrate your new team member seamlessly into your workflow.
We follow strict data-security guidelines, including NDAs, encrypted communications, and secure file-sharing practices. You can also add your own company policies to our agreements.
Yes — you can add or reduce remote professionals at any time. Our monthly contracts give you full flexibility as your workload changes.
You pay a simple flat monthly rate per professional — no recruitment fees, setup costs, or hidden extras. Rates vary depending on skill level and role type.
All payments go through Outsource Ability. We handle payroll, compliance, and transfers to the professional, so you only manage one simple invoice per month.
We accept bank transfers, debit/credit card payments, and selected international payment gateways to make cross-border billing hassle-free.
No long-term lock-ins. Our rolling monthly contracts let you stay flexible — perfect for startups or businesses scaling at their own pace.
Traditional recruiters charge large placement fees and take weeks to deliver candidates. We provide pre-screened remote professionals, ready to start within days, on flexible monthly terms — no long contracts or heavy upfront costs.
What do Agents Think About working with Outsource Ability?
The quality of our talent is our number one priority. See firsthand what it’s like to be part of the Outsource Ability network and help businesses thrive.
Leading Publications say Outsource Ability Is The #1 Choice For Hiring Real Estate Virtual Assistants
Outsource Ability has been featured as the number one choice for hiring remote Real Estate Virtual Assistants as we continue our mission to connect businesses with exceptional, pre-vetted global talent.
All third-party logos and trademarks are the property of their respective owners. Their display does not imply any affiliation with or endorsement by them.
What Our Clients Have to say
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Ready to meet your next Real Estate Virtual Assistant ?
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